The Membership Department of COSCAP is responsible for maintaining relations with all members – dealing with their queries, sending out correspondence and ensuring that all necessary documentation is provided and up-to-date as well as making royalty distributions.Individuals:

• Application forms should be properly filled in with all fields completed.
• Application should be made in the Legal Name of the applicant as appears in your National Identification Card.
• Members should inform COSCAP immediately of any change in contact information including telephone and fax numbers and email addresses.
• Applicant should inform COSCAP of any Trade Names or Pseudonyms (aliases) used.
• Each applicant must supply two passport sized, colour photographs.
• Application forms must be accompanied with completed Work Notification Forms which should be accompanied whenever possible with photocopies of the CD Inlay Cards.
• All Members should keep COSCAP informed of all new Works by completing Notification of Works Forms on a regular basis to ensure that their royalties are accurately paid.

Partnerships/Companies:

• Where the Applicant is a Partnership Firm, a copy of the partnership deed must be supplied and a letter should be provided signed by all Partners specifying the name of the Partner/agent who will sign the Application Form, representing the Firm in all matters at COSCAP, and sign the Assignment Deed on behalf of the firm.
• The relevant Partner/agent must supply a photocopy of an identification document.
• Where the Applicant is a Limited Liability Company it must:
• provide copies of the Memorandum and Articles of Association;
• ensure that either the Chairman, one of the Directors or an authorised agent is the signatory to the Application Form;
• obtain a Board Resolution that the Company can become a member of COSCAP;
• authorise the representative to sign the Application Form and Assignment Deed of COSCAP and to represent the Company in all matters pertaining to COSCAP.
• The relevant Chairman/Director/authorised agent must supply a photocopy of an identification document.

Successor Members

• A copy of the Death Certificate must be provided to COSCAP.
• A copy of the Letters of Administration or the will with respect to the payment of the Deceased Member’s Royalties must be provided. This copy will have to be notarised and certified as a true copy.
• All the normal procedures as regards admission of new members must be observed with Successor Members.